Great Virtual Works

Contractor Privacy Notice

Effective Date: February 18, 2025

THIS WEBSITE IS INTENDED FOR USE ONLY BY INDIVIDUALS WHO EITHER (A) HAVE BEEN ENGAGED AS INDEPENDENT CONTRACTORS (“CONTRACTORS”) OR (B) ARE SUBMITTING REQUESTS TO BE CONSIDERED FOR AN ENGAGEMENT AS INDEPENDENT CONTRACTORS (“PROSPECTIVE CONTRACTORS”) TO PERFORM SERVICES FOR GREAT VIRTUALWORKS, INC. AND ITS CLIENTS.

THIS WEBSITE IS NOT INTENDED FOR USE BY CONSUMERS. IF YOU ARE A CONSUMER, DO NOT USE THIS WEBSITE AND DO NOT SUBMIT ANY PERSONAL DATA TO US!

THIS WEBSITE IS NOT INTENDED FOR USE BY INDIVIDUALS WHO ARE RESIDENTS OF THE UNITED STATES OF AMERICA, CANADA, THE UNITED KINGDOM, OR ANY MEMBER STATE OF THE EUROPEAN UNION. ADDITIONALLY, USE BY ANY RESIDENTS OF CUBA, IRAN, OR ANY OTHER COUNTRY SUBJECT TO SANCTIONS UNDER THE LAWS OF THE UNITED STATES OF AMERICA IS STRICTLY PROHIBITED! IF YOU ARE A RESIDENT OF ANY OF THE FOREGOING COUNTRIES, DO NOT USE THIS WEBSITE AND DO NOT SUBMIT ANY PERSONAL DATA TO US!

BY PROVIDING PERSONAL DATA TO US (WHETHER THROUGH THIS WEBSITE OR OTHERWISE), YOU ARE CONSENTING TO THE PROCESSING OF YOUR PERSONAL DATA SUBJECT TO THIS PRIVACY NOTICE. IF YOU DO NOT CONSENT TO THE PROCESSING OF YOUR PERSONAL DATA AS SET FORTH IN THIS PRIVACY NOTICE, DO NOT USE THIS WEBSITE AND DO NOT SUBMIT ANY PERSONAL DATA TO US!

Scope and Overview

This Privacy Notice describes the categories of personal data that Great VirtualWorks, Inc. and its subsidiaries, affiliates, and related entities (collectively, “Great VirtualWorks,” “GVW,” “we,” or “us”) collect, use, and secure, when we may disclose personal data to third parties, and when we may transfer personal data outside of your resident jurisdiction. This Privacy Notice also describes rights regarding the personal data that we hold and how contractors and prospective contractors can exercise rights that they may have with respect to their personal data under applicable law.

If your country of residence does not appear in the submission or entry forms for prospective contractors on this website, then we are currently not engaging contractors in your country of residence. In that case, do not submit any personal data to us, as we are not able to consider engaging your independent contract services and will not respond to your submission. We are committed to protecting the privacy and security of prospective contractors’ personal data. This website does not sell or share personal data for cross-context behavioral or targeted advertising purposes.

We will only process personal data as described in this Privacy Notice unless otherwise required or permitted by applicable laws or regulations. We take steps to ensure that the personal data that we collect is adequate, relevant, not excessive, and processed for limited purposes.

Collection of Personal Data

For purposes of this Privacy Notice, personal data means any information about an identifiable individual collected in connection with (i) our evaluation process to determine whether to engage prospective contractors (including whether their skills and qualifications match the services that we or our clients desire to have performed), (ii) our engagement of contractors, and (iii) contractors’ performance of services for us and our clients. Personal data may include data that is considered sensitive in a prospective contractor’s country of residence. Personal data excludes anonymous or de-identified data that is not associated with a particular individual.

Great VirtualWorks may collect personal data directly from a contractor or a prospective contractor, including when you visit this website, contact us through other means of communication (which may include by phone, online chat, or email), submit a request to us to be considered for engagement as an independent contractor, or perform services for us or our clients (if and once engaged).

We may also collect personal data from third parties (for example, in connection with a background or reference check, subject to prospective contractors’ consent (if and to the extent such consent is required by applicable law).

We may collect, store, and process the following categories of personal data from contractors and prospective contractors:

  • Personal contact details such as name, title, addresses, telephone numbers, and personal email addresses.
  • Relevant experiences and qualifications, including as may be reflected in a contractor’s or prospective contractor’s work and educational history (including information contained in a resume, CV, cover letter, or other documents submitted by prospective contractors).
  • Information collected during phone screenings of prospective contractors.
  • Reference information and information received from background checks, if applicable, including information provided by third parties.
  • Information retained through prior interactions with contractors or prospective contractors (which may include information relating to or collected during prior engagements or prior evaluations by us of a contractor or prospective contactor).
  • Information relating to facilitating payment to contractors for services performed.
  • Any additional personal details that you otherwise voluntarily provide to us.

The provision of full, complete, and accurate information in support of our evaluation whether to engage a prospective contractor is essential for our evaluation process. Failure to provide requested personal data (or to consent to our obtaining personal data through third parties, if and to the extent such consent is required by applicable law) may affect the processing and outcome of our evaluation whether to engage prospective contractors or whether to continue our engagement of any existing contractors.

Use of Personal Data

We may process personal data for the following legitimate business purposes:

  • Identifying and evaluating prospective contractors and existing contractors for potential engagements, including assessing relevant skills and qualifications.
  • Verifying provided information and carrying out background and reference checks, if applicable (and subject to the contractor’s or prospective contractor’s consent, if and to the extent such consent is required by applicable law).
  • Communicating with prospective contractors about their submission to be considered for engagements and the evaluation process and communicating with existing contractors about their performance of services.
  • Keeping records related to GVW’s independent contractor evaluation and engagement processes.
  • Analyzing and improving our process for engaging contractors (including our process for evaluating prospective contractors).
  • Complying with applicable laws, regulations, legal processes, or enforceable government requests, including creating and submitting reports as required by applicable laws or regulations.
  • Complying with GVW’s internal legal, regulatory, tax, finance, accounting, or other corporate governance or reporting requirements.
  • Protecting the rights and property of Great VirtualWorks, Inc., its affiliates and subsidiaries, other contractors and prospective contractors, or the public, as required or permitted by applicable law.

In addition to using personal data with respect to specific engagements of contractors or the evaluation of prospective contractors with respect to specific engagements, we may retain and use your personal data to consider engaging you or propose an engagement to you for future projects that may be appropriate given you skills and qualifications. If you do not want to be considered for other engagements or would like us to delete your personal data (when and to the extent a deletion right applies pursuant to applicable law), you may contact us as specified below in the Contact Us section.

Great VirtualWorks will process personal data (i) with knowledge or consent of contractors or prospective contractors (if and to the extent such knowledge or consent is required by applicable law) or (ii) as otherwise permitted by applicable laws or regulations.

Collection and Use of Sensitive Personal Data

Some personal data may be considered sensitive under the laws of a contractor’s or prospective contractor’s resident jurisdiction and may receive special protection (examples of such sensitive data includes but is not limited to: race or ethnic origin, trade union membership unlawful or objectionable conduct, criminal charges, or convictions or biometric information).

We may collect and process the following categories of sensitive personal data when voluntarily provided by a contractor or prospective contractor or when received from a third party with a contractor’s or prospective contractor’s consent (if and to the extent such consent is required), if and to the extent relevant for engagement of a contractor or prospective contractor and otherwise as permitted by applicable law or regulations:

  • Identification card to verify a contractor’s or prospective contractor’s identity, which may include information relating to race or ethnicity.
  • Information regarding a contractor’s or prospective contractor’s unlawful or objectionable conduct, criminal charges, or convictions.
  • Biometric information such as a voice recording.

When we have a legitimate need to process sensitive personal data for purposes not identified above, we will do so after providing the contractor or prospective contractor with notice and obtaining their consent (if and to the extent such notice and consent are required).

Data Sharing

We disclose personal data to contractors, agents, GVW business partners or customers, and other third-party service providers who require such information to: (i) assist us with administering the evaluation and screening process for prospective contractors (which may include obtaining past work history verification and background checks for contractors and prospective contractors), (ii) administer and manage engagements of contractors and prospective contractors (including commencing and terminating engagements, coordinating payment of fees to contractors, and communicating project- or engagement-specific information to contractors, such as training contractors on client-specific systems requirements),  and (iii) to comply with laws and regulations or to protect the health, safety, rights, or property of you, GVW business partners or customers, the public, GVW or under similar circumstances. These third-party service providers may be located outside of the country in which a contractor or prospective contractor resides.

We require our third-party service providers to maintain appropriate security measures to protect personal data consistent with GVW’s policies and applicable data security obligations. We only permit third-party service providers to process personal data for specified business purposes, in accordance with our instructions.

We may also disclose personal data for the following additional purposes or when otherwise permitted or required by applicable laws or regulations:

  • To other members of our group of companies (including outside of your resident jurisdiction) for the purposes set out in this Privacy Notice (including as part of our regular reporting activities to other members of our group of companies).
  • To comply with legal obligations or valid legal processes such as search warrants, subpoenas, or court orders. When we disclose personal data to comply with a legal obligation or legal process, we will take reasonable steps to ensure that we only disclose the minimum personal data necessary for the specific purpose and circumstances.
  • To protect the rights and property of Great VirtualWorks, Inc., our affiliates, our and our affiliates’ directors, officers, and employees, other contractors or prospective contractors, or the public, as required or permitted by applicable laws or regulations.
  • During emergency situations or when necessary to protect the safety of persons or the public at large.
  • If the personal data is publicly available.
  • In connection with any business transfer or change in ownership of GVW or any of our affiliates, however structured (including in connection with any negotiations or diligence processes relating to any such business transfer or change of ownership).
  • For additional purposes with your consent (if and to the extent such consent is required by law).

Cross-Border Data Transfers

When permitted by applicable laws or regulations, we may transfer the personal data we collect to the United States and other jurisdictions that may not be deemed to provide the same level of data protection as a contractor’s or prospective contractor’s home country for the purposes set out in this Privacy Notice. By submitting personal data to GVW (including in connection with submitting a request to be considered for an engagement) through this website or otherwise, you agree and consent to the transfer of your personal data to the United States and other jurisdictions.

Data Security

We have implemented appropriate physical, technical, and organizational security measures reasonably designed to secure personal data against accidental loss and unauthorized access, use, alteration, or disclosure. In addition, we limit access to personal data to those agents, contractors, and other third parties that have a legitimate business need for such access in relation to the purpose for which such data is collected or used.

Data Retention

Except as otherwise permitted or required by applicable laws or regulations, we will only retain personal data for as long as necessary to fulfill the business purposes for which we collected it (including and subject to any legitimate legal, tax, finance, accounting, or other processing or reporting policies or requirements). Under some circumstances we may anonymize or de-identify personal data so that it can no longer be associated with a specific individual. We reserve the right to use such anonymous and de-identified data for any legitimate business purpose without further notice to the data subject or their consent.

Rights of Access, Correction, Objection, Deletion

It is important that the personal data you provide to us is complete, accurate, and current. Please keep us informed if your personal data changes while you are a prospective contactor or if your personal data changes after you have been engaged as a contractor.

Depending on where you live, you may have the right to request access to, correct, or delete the personal data that we hold about you or object to the processing or sharing of your personal data under certain circumstances. Depending on the jurisdiction where you are located, some or all of these rights may not apply.

If you want to review, verify, correct, request erasure of your personal data, or object to the processing of your personal data, please submit the request to us in writing to [email protected] or the address in the Contact Us section.

If you submit a request regarding your personal data, GVW may request specific information from you to help us verify your identity, confirm your rights, and respond to you request (including, if applicable, to provide the personal data that we hold about you). Applicable law may allow or require us to deny your request, or we may have destroyed, erased, or made personal data anonymous in accordance with record our retention obligations and practices prior to receiving your request. If GVW cannot respond to your privacy rights request, we will inform you of the reasons why, subject to any legal or regulatory restrictions.

Right to Withdraw Consent

As previously discussed in this Privacy Notice, by sharing personal data with GVW or by allowing GVW to collect personal data with us as described in this Privacy Notice, you have provided your consent to the collection, processing, and transfer of your personal data as outlined in this Privacy Notice. However, you may have the legal right to withdraw your consent under certain circumstances to our processing of your personal data (subject to any applicable limitations or exceptions). To withdraw your consent, if applicable, submit that request to us in writing to [email protected]  or the address in the Contact Us  section. Please know that your request to withdraw consent is not retroactive and does not apply to past data processing. If GVW cannot respond to your request to withdraw consent, we will inform you of the reasons why, subject to any legal or regulatory restrictions.

Privacy Compliance

If you have any questions about this Privacy Notice or how we handle your personal data, or you would like to make a request relating to your personal data, please contact us in writing at [email protected]  or the address in the Contact Us  section. If you are unsatisfied with our response to any issues that you raise with us, you may have the right to make a complaint with the data protection authority in the jurisdiction in which you live and/or work.

Changes to This Privacy Notice

The date this Privacy Notice was last modified appears at the beginning of this Privacy Notice. We reserve the right to update this Privacy Notice at any time and from time to time.

Contact Us

By Mail:

Great VirtualWorks, Inc.

Attn.: Legal Department, Privacy

4100 SW 28th Way

Fort Lauderdale, FL 33312, USA

By Email:

[email protected]